FY2009 FORMS 472 and 474: Applicants and Service Providers that received commitments for recurring services for Funding Year 2009 should be aware that the deadline to seek reimbursements trough the Form 472 (BEAR) and Form 474 (SPI) is October 28, 2010.
If you have submitted a Form 472 (BEAR) within the last week, or plan to submit within the next two days, it is important that you monitor the forms using the online BEAR tool on the Schools and Libraries website to ensure that the forms have been certified by the service provider. Large service providers generally receive hundreds of BEAR forms during the last week of the deadline. With this influx of forms, the service provider may not be able to certify your form within the deadline. If this is the case, your BEAR will not be accepted for reimbursement.
If you have yet to file BEAR forms for FY09, or if you are afraid that your forms will not be certified by the 28th, you will need to file an invoice extension request from USAC using the “Submit a Question” tool. This request must be made prior to the invoicing deadline.
While USAC does allow invoice deadline extensions under certain circumstances, it should be noted that an extension is not guaranteed. Some circumstances that might receive an extension include, but are not limited to:
- Authorized service provider changes
- Authorized service substitutions
- USAC Error
- “Good Samaritan” BEARs
- No timely USAC Notice
- Documentation requirements that call for third-party certification
- Circumstances beyond the service provider’s control
FY2010 Form 486: Applicants that received a Funding Year 2010 Funding Commitment Decision Letter (FCDL) before July 1, 2010, may need to file a Form 486 in order to avoid losing funding. A Form 486 must be postmarked or received no later than 120 days after the service start date shown on the Form 486 or 120 days after the date of the FCDL, whichever is later. So, if you received your FY2010 FCDL before July 1st and you are currently receiving services, the deadline to file the Form 486 is October 29, 2010.
You must remember to submit your Form 486 by the deadline, as your funding may be affected if filed late.
If you have any questions about the deadlines, please call 405-341-4140 or email us at firstname.lastname@example.org.